The Labor Costs in the "Task" Document (v8.xx)

The Labor Costs in the "Task" Document (v8.xx)

The "Task" document is the description of a project task and includes the list of all associated assignments. It is not to be confused with the assignment document, which includes only one resource, and where the person assigned to the task enters their time spent. In the task, we find the elements linked to cost management. It is in this document that we can manage the following elements:

  • Activity type, which will determine the rate to apply in the case of multi-rate management. Definition of a special resource rate for a task.

  • Specify whether the task’s billable amount is fixed or controlled.


In addition to these elements, the task includes the workload for each resource, and allows you to calculate the anticipated, actual, remaining and re-estimated costs by applying the rate associated to the resources.





Activity type

Category that will determine the rate to apply in the event of multi-rate management.

The list of proposed values is issued from the "Keyword lists" setup document.





Billing Mode

The billing mode that applies to the task. Single selection field. Possible values are:

Not billable: nothing is billed.

Fixed price: the billing price is fixed in advance. It can be recorded through a Billing milestone.

Time and material: the billing price is based on time spent working on the task.

By default is inherited from projects billing mode.




Billing state

Not visible if "Billing mode" is set to "Not billable".

To indicate if the task is already billed or not. Single selection field. Possible values are:

Billed Not billed

Partly billed








Cost

"Currency"

Indicates the initial, planned, actual, remaining and EAC (estimated at completion) costs. The currency is specified in the "General" setup document.

The cost is calculated automatically. It is composed of the sum of the costs for each resource assigned to the task, where the cost is obtained by multiplying the resource's rates by her/his workload.

See the Tracking Costs and Budgets for more information. This fields are displayed in either of these cases:

the user belongs to the project team and has the "View Costs" role.

the user is not part of the resources excluded from seeing financial information, as defined in the "General" setup document.

the user is an application manager (i.e. has the "COP_MANAGERS" role).

The label is a shortcut opening a window displaying all costs in all available currencies defined in the "Other currencies" field of the "General" setup document.




Billable

Only visible if "Billing mode" is set to "Time spent".

Indicates the initial, planned, actual, remaining and EAC (estimated at completion) billable cost. The currency is specified in the "General" setup document.

The cost is calculated automatically. It is composed of the sum of the costs for each resource assigned to the task, where the cost is obtained by multiplying the resource's rates by her/his workload.


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