The Budget (v8.xx)
A project budget is always created with the creation of a new project using the wizard. Depending on the setup there can be one or several budgets for a project. Projects with multiple budgets have been broken out into periods. To find out more about budgets by period, see the chapter on advanced budget management. The chapter deals solely with the default configuration, one budget per project.
There are two ways to access a project’s budget:
Click on the "Budget" link in the "Cost & Budget" of the Project Description document.
Or, navigate to the [Projects] tab.
Select "Costs & Budget" from the contextual navigation menu.
Select "Budget" and then the budget you would like to open from the choices in the content window.
The budget form allows you to define all aspects of the project’s budget. Geniusproject defines the
budget using the following axes (categories):
Internal work (labor): All of the hours worked by "internal" resources.
External work (labor): All of the hours worked by "external" resources (subcontractors, partners, etc.).
Investment & Expenses (non-labor): All non-labor related costs (purchases, travel costs, rentals, etc.).
There are two types of budget formats, a detailed budget and a flat non-detailed one. They both originate from the same form but depending on the selected format, the available options will be different.
Create Budget document
Since Version 8.00 it is possible to create a project without a Budget document. To create a Budget document there are several possibilities:
Create a Budget document by clicking on "Budget" inside the Project Description.
From the content window click on the [Create] menu and select "Budget".
From the Menu Tab "New budget".
The budget header
Non-detailed budget definition
For a non-detailed budget, a pool of days for labor will be defined, split across internal and external resources. There will be a defined total for internal cost as well as external cost if the project billable.
A global amount will also be defined for investments and expenses, all non-labor costs.
Detailed budget
As its name suggests, this budget format allows you to include more layers of detail in your budget. Instead of just defining high level of labor and non-labor related costs, the detailed budget allows costs to be defined at a more granular level; by activity type.
The axis or axes used to make up the budget are defined in the General setting of the [Portfolio] module. For the purposes of this chapter we will be focusing on the default single axes selection, which can be defined as activity and cost types. For more information see the chapter on advanced budget management.
The first is somewhat the same as that of the non-detailed budget, however now it displays consolidated totals of the information detailed out on the [Internal Labor], [External Labor] and [Inv. & Exp] tabs.
[Description] tab
The [Internal labor] tab
This tab is used to define the detailed breakdown of workload and costs for internal labor. The user can add as many lines as necessary to the grid; one activity type per line. The list of available activity types is created as part of the keyword configuration in the setup of the module.
The [External labor] tab
Same as the [Internal labor] tab however values are defined for external labor.
The [Inv & Exp] tab
This tab is used to define the details non-labor related costs, referred to in Geniusproject as "Investments and expenses". The user will be able to create as many entries as necessary in the data entry form. Normally input by cost type. The cost types of are defined in the configuration of keywords.
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