Tasks, Deliverables, and Plans to Organize Projects (v10.xx)

Tasks, Deliverables, and Plans to Organize Projects (v10.xx)

To better understand and monitor a project, it is generally split into several phases, each containing activities (tasks) and products (deliverables). These phases may occur sequentially or in parallel. The duration of a phase is determined by the earliest and the latest dates of all tasks and deliverables within that phase. Each phase should end with a deliverable (or milestone), which can be technical, financial, or another type. Deliverables serve as crucial checkpoints for project control and must be visible, measurable and tangible.


To achieve a project’s objectives, the project leader relies on the support of the project team members. Although the project leader may not be a specialist in the project domain, they must have a clear understanding of the required deliverables, the tasks needed to produce them, and the resources best qualified for successful execution.


To help organize the project and ensure the project leader maintains control, a timeline chart of tasks and deliverables is created. It is then the project leader’s job to assign these tasks to the project team members. If a task is too complex for a single people to complete them on their own, tasks can be split into several smaller ones and assigned to multiple individuals. This allows the project leader to delegate responsibilities between the different working groups.


A "Task" document is created for each task. This document contains all of the characteristics and parameters defined for a single work activity. It includes:

Name of the task

Name of the individual who created and scheduled the task (the Requester)

Assigned resources

Cost

Duration

Start and end dates Description Other relevant information



Similar to a task, a document is created for deliverables to outline their parameters. A "Deliverable" document includes:

Name of the deliverable

Name of the resource responsible for the deliverable Resources that need to approve the deliverable Expected delivery and approval dates

Phase deliverable should be completed in


The Gantt chart, named after its inventor, Henry Laurence Gantt, is the ideal tool for effective communication of a project’s plan. It provides a graphical representation of phases, activities (tasks), the project timeline, and milestones (deliverables). The Gantt chart helps define tasks, display their duration and dependencies, and facilitates communication between the different parties involved.

The simplest way to plan a project with Cerri Project is by manually creating Phase, Deliverable and Task documents. This approach is suitable for very small or unique projects, such as those involving administrative tasks. In all other cases, the Cerri Planner Gantt chart should be used (see next chapter).

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