Non-project Related Availability, Personal Calendars (v8.xx)

An accurate forecasting of your resources should also include non-project related activities such as vacation, public holidays, and so forth. A public holiday calendar can be created and associated to specific locations, consequently impacting corresponding resources. Each resource can log personal calendar entries directly in Geniusproject whenever their time cannot be booked to work on projects (vacation, training, etc.).

1. Create a personal calendar entry

Users can specify when they will be out and not available for work on projects. These entry types require an approval which is most commonly the resource’s manager.

To create a new unavailability:

• Navigate to the [Resources] tab.

• Select "New unavailability" from the contextual navigation menu on the left, under the "Calendar & unavailability" section.
  

Header	Resource name	The resource the unavailability is for.
	Status	The current status according to the approval process.
	Action	Possible action according to the workflow
	Modified	Date and time of the last modifications
Unavailabil ity Period	Type	Type of unavailability. The possible values come from the Availabilities management setup.
	From	First day of the unavailability
	To	Last day of the unavailability
	In case of a non- worked day, change it to a working day?	If "Yes" is selected, the unavailability corresponds to a worked day. This way a normally non-worked day can be forced to become a worked day (for example when working on week-ends). In this case, be careful that the percentage is the unavailability percentage. So to indicate that the full day will be worked, the unavailability percentage must be 0%.
	Unavailable to	The percentage of unavailability.

	Duration	When the unavailability will occur. Possible values are: Whole daytime, Morning, Afternoon. Mostly used when the unavailability lasts less than a day.
Descriptio n	Description	Any necessary additional comments

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